Productivity is never an accident it’s always the result of commitment to excellence intelligent planning and focused effort- Paul J Meyer
There’s nothing more important to a small business than its employees. If your employees are happy, their productivity will increase, and that’s exactly what you need to help your business grow.
Employee productivity measures the outputs of employees in any given business. This can either be done very quantitatively, by tracking costs and time to compare that against the results or a business can approach it in a more general, quantifiable way.
Employee and workplace productivity is a little like breathing. It’s vital in keeping your company alive and thriving. And when all is going well, you probably don’t think too much about it. When things are going smoothly, they tend to continue without much intervention. And that’s a good thing.
But when things get laboured, or there’s a major blockage, operations, productivity will slow down gradually and then stops completely.
Now the question is how to improve the productivity of employees?
Making small changes to habits will drastically improve the levels of productivity and office efficiency in your business. This will allow you to get more quality work done in a shorter period of time as well as reduce the amount of time spent on unnecessary tasks.
Here are top ten tips on how to get the most out of your employees and ensure that their productivity is kept to a maximum:
1. Be Efficient
Consider how your business is currently operating, and be open to the potential of changing the way you work. Remember that it’s equally as important to make short-term and long-term lists as it is to prioritise tasks, especially in a small business.
Provide each member of staff with a plan and encourage each to make a list to ensure he or she completes prioritised jobs on time and stays on task all day, resulting in efficient working.
Delegation comes with an element of risk, but increased responsibility is important for improving the job satisfaction of your staff. Give responsibilities to qualified employees that have a proven track record with success in a certain field, and trust that they will perform the tasks well.
If you allow employees the chance to gain skills and leadership experience, it will benefit your company and provide your employees with a sense of achievement and direction in their own careers.
3. Reduce Distractions
Social media can be a huge productivity killer, but it isn’t practical to have a no-phone policy. Instead, try to keep employees focused and engaged while allowing them some breaks .Encourage employees to turn off their mobiles but take regular breaks during which they can be free to check their phones. This will ensure that the time spent at their desk is more productive.
4. Have the Right Tools and Equipment
Providing employees with the right tools and equipment is important so they can perform their duties efficiently and on time. There’s nothing more counterproductive than spending time waiting for paperwork to print because you haven’t got a fast printing device.
High-quality, modern programs and equipment make a massive difference not only to the workforce but also to how your company is perceived. Save time and effort by using equipment which can work as printer, scanner, copier and fax machine.T will make the employees to complete the work within given time
5. Improve workplace conditions
A comfortable working please should be provided. An environment that’s too hot or too cold distracts from concentration, as employees will spend more time walking around to get fans. Ensure air-conditioning systems or fans are in working order for when the relevant season comes around.
If possible, let more natural light in the workplace. If it isn’t possible, use bulbs that give daylight colours.
It’s worth assessing the office layout to maximise natural light. This can also help in reducing artificial light used and can, therefore, reduce energy usage and save you money.
6. Offer Support and Set Realistic Goals
A common problem for managers is having no clear, strong sense of whether their employees are high-performing or not.
Try to understand your employees when they need an incentive to stay on track .Help them by offering goals that are achievable. Provide clear direction to supervisors and employees to help clarify expectations. This will help to increase their productivity, as they will have a clear focus and clear goals.
7. Practice Positive Reinforcement
Encourage, motivate and reward. Tell employees they are doing a good job and give constructive criticism. Most importantly, offer personal incentives for doing the job well – could they get a free holiday or a free takeout coffee for performing above and beyond their roles?
You should clearly indicate success of one employee to other staff to cultivate a sense of fulfilment to motivate others. When you motivate your employees to work harder and receive rewards in return, they’re more likely to put increased productivity high up on their to-do list.
8. Ensure Employees Are Happy
A stressful workplace will not yield results. Workers that constantly operate under highly stressful conditions are found to be less productive and have higher levels of disengagement; they need to be happy.
Showing employees how much the company appreciates, respects and values them on a personal level is gratifying and often overlooked.
9. Build trust with transparency
Every relationship, including work relationships, is built on trust. Defaulting to transparency is one of the best ways to encourage an atmosphere of trust amongst you and your team, and a team that trusts you will be more motivated and engaged with their work.
Transparency also helps ensure that everyone is working with the same information. That itself can benefit the team.
When creating lists on how to make employees more productive, many experts recommend training.
An employee is more likely to be productive when they understand what exactly is expected from them and they are given the training to perform such a task. Training gives confidence and confidence leads to employees that are productive
By teaching employees new skills, you can give them a new sense of a purpose. It also lets them know that the organization is willing and able to evolve — and even offer them advancement opportunities.
Celebrate victories no matter how small they are
When a company wins a major client, signs a great contract or successfully finishes a big project, it is the time for celebrations. However, those smaller victories, the ones that often make the backbone of a company’s success may not be celebrated, or they are just omitted and taken for granted.
If you aren’t celebrating small wins, you might be missing some great opportunities to become an even better leader and motivate your team. In fact, the most successful and popular bosses tend to celebrate every victory, no matter the size.
Which increases the job satisfaction of the worker and results in an increase of productivity too?
Much of the success of any organization relies on the productivity of its workforce; employee productivity is an important consideration for all businesses. As a result, companies are constantly on the hunt for valuable insights on keeping their workforce productivity optimized .If you want your staff to work to the best of their ability, try out a few of these tips and enjoy the benefits.