Are you really eager to know 10 amazing tips for organizing your workplace? Do you wake up every morning feeling miserable about your work life? Because at the back of your head you know that your work life isn’t quite great. Is it bothering you that you’re not able to focus on commodities, as you’re not able to dedicate enough time to your work because you feel no matter what, it’s just unsatisfactory.
Well it all comes down to why is it so?
It’s probably because you’re not organized at your workplace efficiently. Think about it. If you were efficient at what you do, it wouldn’t bother you at all. You’d wake up every morning and look forward to going to work, because that’s your daily bread, your wages are paid through it. Satisfaction comes with the lasting progress that you make at every step. So let’s change your mind set for once and say you’re organized how things would be then? Let’s enlighten ourselves on how things would fall in its place if you’re organized at your workplace. Well, let’s look into it.
Why should we organize our workplace?
In order for things to go conjointly and less time-consuming, it’s very important for us to organize our cabin workplace, be it any job organizing yourself at workplace helps you work effectively without further delays. The easier you get your hands on materials the easier it gets to work with people you’re surrounded with.
People who are organized seem to be smarter than the ones who aren’t.
How will organizing your workplace help you?
You can increase your productivity by organizing your workplace. By organizing your workplace, you will save more time than you can imagine. For e.g.- your boss is yelling at you about sending him the report which was already due dated, and you’re in no position to send him the report as you can’t find your files, nor do you remember where you have checked the file. Now that’s exactly why you need to be organized.
Negative aspects of not being organized
- The clumsier you are, the more things are going to jump back on you like a constant loop, never ending exhaustion which will stress and screw your head over time.
- You seem to get lazier as you’re spending time in the non organizing zone, which is just not helping you act constructively.
- You seem to get crankier all the time, which in various ways twists your brain health, into various different tracks, not knowing what to do next.
- You will get outstretched in ways you don’t even realize is poisoning your health, which continuity is not going to let you think right but deviate your mind from your goal.
- Now that we have a heads-up on the negatives of not being organized, let us go ahead and think about how we should start getting organized, because the first step towards reaching or doing something is actually thinking about it. Unit the thought crosses your head. Nothing can change your traits.
Example:
I knew someone who was always clumsy. Gushing, rushing never spared time because he didn’t really know how to manage time. It’s probably because he wasn’t organized and carried that same trait to the other areas of his life. Well, that’s not the same scenario with everyone, but you do come across some people who do carry their traits all around. So, are you willing to change your traits right away?
Why should we be changing our clumsiness?
A trait can be changed, and it does take time to do so. You cannot expect it to happen overnight, but practice will get you there, Practicing one thing at a time would definitely show you the path.
So I’m going to put forward a few tips that would help you with organizing your cabin at your workplace.
A trait can be changed, and it does take time to do so. So, I’m going to put forward a few tips that would help you with organizing your cabin at your workplace.
10 amazing tips to organize your work place:
1.Sort your layout
First thing that you have to get is a proper layout of how you want your workplace to be. Your screen or monitor must be at your eye-level for your convenience. The main reason for this simply comes down to bad planning and a failure to envisage how your workplace is actually going to be on a day-to-day basis — practicality must always take priority over aesthetics.
Put frequently used items, like your phone or other supplies, on your dominant side of the cabin so that you can avoid reaching out multiple times to get it. Plan accordingly as to how you want your workplace to look because you will be attending that space every day, might as well plan it in a way that can give you a sense of motivation to start your day.
2. Consider your supplies, get them right.
Considering or minding your supplies are powerful and simple to do routines that you can add immediately to your repertoire. When it comes to proper organization of your cabin, moderation is the key. Things or items that are used on a daily basis should be on top of your desk and things that are used once in a week or rarely used should go in the drawer, under or on the side of the cabin.
Getting up even once in a day just to get a pencil or a paperclip is shutting your brain off a project and you will have to re-centre your focus all over again. So, try avoiding that as much as possible. Try keeping the desk clean and spotless by getting rid of unwanted things which you haven’t used or will not be using again. It’s best to group all the similar items together and not keep it in multiple places.
“Make it simple, but significant.” — Don Draper
3. Don’t overdo your personal knick- knacks
Maintaining a work-life balance is hard, especially on your desk. Family pictures, vacation souvenirs and other trinkets can provide positive feelings during the work day, but too many mementos can be a distraction. Our eyes pull every single thing in front of us and our brain processes it even if we don’t realize it.
A desk full of materialistic things means a lot of work and editing for you. Avoid keeping too many of your personal items in your workplace, it would help you think straight at work and focus on what needs to be done. Focusing on work needs a lot of self-discipline, so don’t overdo it.
Your work is controlled by what you focus on, get rid of knick-knacks that would come your way.
4. Prioritize Work
Only keep relevant and active projects and documents on your desk. Prioritize the things you need occasionally, so you will have to face the difficulties coming your way when you need something. When work gets backed up, it’s easy to get overwhelmed and stall productivity, so here’s how you group projects to prioritize:
1) Important and urgent
2) Urgent, but not necessarily important
3) Important, without urgency
4) Non-urgent, and not important
Adding vertical file holders help avoid stacking folders on top of each other and overlooking the ones not on top.
5. Prioritize your labelling in the correct order:
Labelling your work helps you work expeditiously. It need not be too fancy or flashy, just name it right and allocate in the right areas. Choose a label maker that’s simple to use and verifiable. Take the time to label shelves, drawers etc. Not only will it remind you where things go, but it would also help other individuals who may have a need to find, use, or put away anything in your workspace. Settling things while using labelling just makes it hassle-free.
Labelling expresses priorities.
Also read, time management tips for everyone at workplace
6. Control your inbox/emails
Some emails are important to read, others are just not that important. When you use the filter system to label different types of emails, you know their priority and which one you’d want to reply to first. Schedule time on your to-do list each day to deal with emails and return phone calls, Doing this once in the morning and once each afternoon strives for greater efficiency.
Write an agenda for each phone call, so you don’t forget important points, and, if you have to leave a message, outline exactly the response you need, so others can get you exactly the information or action you need to complete your task.
7. Go easy with reminders/post ups
Having too many reminders up in your work schedule can be hectic. Reduce the number of reminders or schedule them right. Scheduling them right would not stress you out, and help you know what needs to be done when. So, avoid having too many unnecessary reminders and post ups.
Keep a track on what is important out of the reminders that you have made. Instead focus on keeping only important reminders, reduce the number of post-ups/ sticky notes in your cabin. As it can decrease your level of productivity simply by making you feel there is too much to handle. Use sticky notes only for important reminders/ messages. Make sure you don’t use too many sticky notes or your workplace will look shabby.
8. Don’t be dirtbag/maintain cleanliness
Cleaning your desk/ cabin once or twice can replenish your mood towards your work. It can help you manage your mindset. Keeping your workplace clean isn’t supposed to be that hard after all, as you always focus on keeping your room clean so shall your workplace be clean.
Maintaining cleanliness in the workplace not only creates a healthier environment for employees but also tends to help companies become more efficient and productive, which can bring about good performance in you. Keeping yourself and the workplace clean should be a personality trait as people who surround you learn from it.
9. To-do list/ Get your work sorted for the next day
There are many advantages of a work to-do list: You gain clarity on what you need to get done. You will feel less stressed because all your ‘to-dos are on paper and out of your mind. It helps you to prioritize your actions. Managing your work schedule by a to-do list the previous day will make it easier to get through the day.
It will be less time-consuming since you have already planned your day out. It will give you a sense of responsibility and bring structure to your day. There are ways you could go about your day: either keep it swinging with whatever comes your way or create a list of things to be done.
10. Don’t stress yourself/ take it easy
When you start working you put all your focus into it and things might start to get tough. It’s always a tough day or a smooth day, you choose what you wish. It is always important to let yourself relax from time to time, keeping something that can free you from your workload and make you feel a little relaxed. Take quick breaks where you listen to your favorite music, or watch a short comedy which would keep you going throughout the day. Your preferences, your choice.
The greatest weapon against stress is our ability to choose one thought over another.
Keeping an organized workplace can boost your mindset and can get you more interested in doing your work. Making positive changes in the workplace often leads to immediate boosts in employee morale and productivity. We know that optimizing the workplace in the manner suggested is the best way to begin encouraging the type of collaborative and innovative workplace that will enhance success, so why not implement it yourself at your own workplace.
Suggested Reads:
1. How To Be Organized At Work: The 18 Best Tips
2. Get organized at work!
– Celeste D’sa
